How to Use Scalar: Digital Publishing for Libraries, Archives, and Museums

Uploading Media

Scalar is a unique digital publishing platform especially due to its ability to import a wide variety of media, such as uploading images or other audio-visual files along with their metadata from online archives, other websites, or directly from your computer. In order to display media in your Scalar book, you must first import the media file and then add it to your pages through media links or widgets.

To Import Media

1. Hover over the Import button in the top-right toolbar. Select an import option from the drop-down menu. You can choose from “Affiliated Archives” like the Internet Archive, “Other Archives” like an Omeka site, or “Files and URLs” to directly upload media files or link to them on other webpages. 

2. If you are uploading media from a link, it’ll give you the option to fill out three fields: the title of the item, an optional description (which serves as alternative text to make visual content accessible to screen readers), and the media file’s URL. If you upload from your computer, you’ll be directed to a new page to upload a media file and fill out the title, description, the media page URL, and add metadata. 

3. Select the “Metadata” tab to auto-populate the fields with a digital object’s metadata, or add your own metadata according to Dublin Core standards. Scalar automatically includes the fields for source, creator, coverage, spatial, temporal, and date, but you could select “Add additional metadata” for more fields.

4. Save the media you’ve added. You can always edit your media files later by going to the “Media” tab in your Index, selecting the item, and then the Edit button in the menu.

5. To annotate your images, select the paper clip icon from the media page. Then, you can click and drag on the image to create an annotation with a label and description.

To Add Media to Pages

​​​​​​To make media files visible in your Scalar book, you’ll need to add them to your pages. The toolbar in each page’s text editor has a variety of options to add your media file.

Here’s what each of the icons mean, including examples of what each looks like:There’s also even more formatting options to decide between when embedding media and widgets. Here are some display preferences you can choose from:For more information on what media format types that Scalar supports, see the Scalar 2 User’s Guide on Developing a Media Strategy.

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